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TENDER
PROCEDURE

  1. Scientific requirements concerning Vessel specifications must be motivated and submitted to the SASMIA office by 1 September each year. These will be considered and if approved, indicated on invitations to tender.
  2. Invitations for closed season tenders will be sent to all SASMIA members via email, post or fax, whichever is most appropriate by 15 September each year. Such invites will also appear on the SASMIA website.
  3. Only paid-up SASMIA members can tender.
  4. Only tenders submitted on the Application Form (download from the previous page) will be considered.
  5. Only one form per Vessel may apply i.e. the tenderer must be the permit holder or holders irrespective of the Vessel named in the Application.
  6. Completed sealed Applications must be submitted to the SASMIA Attorney:
    • RUSHMERE NOACH INCORPORATED (Ref. S K Gough)
    • 2nd Floor, 21 Chapel Street
    • Central
    • PORT ELIZABETH
    • 6000

    by 16h00 on 15 October (or the preceding Friday if the 15th falls on a weekend or public holiday).

  7. Applications will be opened at a meeting to be arranged, where the Attorney, the SASMIA Chairperson and an MCM Inspector will be present. Any other interested party may also attend this meeting. The Attorney will be the sole Adjudicator. The Attorney may obtain advice from whomsoever he deems appropriate, except for anyone who has tendered, to assist him in concluding.
    • The Attorney will make his decision based on the highest tendered rand price for squid, per kilogram, which decision shall, subject to paragraphs 8.2, 8.3 and 8.4, be final.
    • The award shall be provisional until SASMIA has determined that:
      1. the successful tenderer has met the approved scientific requirements referred to in paragraph 1 above;
      2. the Vessels have valid safety certificates to cover the closed season;
      3. the Vessel has been issued with a valid squid fishing permit;
      4. the successful tenderer’s Membership is fully paid up and that the successful tenderer is a member in good standing.
    • In the event of the above criteria being met the Award shall become final and binding and SASMIA shall notify the successful tenderer, as well as the first and second runners-up accordingly;
      1. In the event of the SASMIA committee determining that the successful tenderer failed to comply with any of the requirements outlined in sub-paragraphs 8.2.1 – 8.2.4 above the Award will be void;
      2. the Adjudicator shall thereafter, applying the criteria outlined in paragraph 8.1 above, award the tender to the next highest rand tenderer subject to that tenderer complying with the requirements outlined in paragraphs 8.2.1 – 8.2.4 above. The provisions of paragraphs 8.3 and 8.4.1 shall similarly apply.
  9. Should a tie exist the Attorney will draw lots, and the matter is decided immediately. The Attorney’s decision is final.
  10. Both the provisional award and final award will be communicated to the successful tenderer and first and second runners up.
  11. Vessels shall be inspected by one or more representatives of Scientists together with one or more representatives of the SASMIA Committee to determine the criteria set out in paragraph 8.2 above.
  12. The special exception permits for the closed season will be arranged by the Marine and Coastal Management Scientists and placed on the Vessels before their sailing in the closed season.
  13. The amount due by the successful tenderer shall be paid over to the treasurer of SASMIA within seven (7) days after landing the catch.
  14. Any contravention of these rules will result in the tenderers being disqualified

VESSEL REQUIREMENTS
FOR TENDER

Squid Open Season: Scientific Requirements for commercial boats

BASIC REQUIREMENT:

Skipper and owner must understand that cruise plan, movements of the boat and calling at port are subject to the scientific plan and requirements and not commercial requirements. Scientists onboard must have the freedom of doing their job; they cannot and must not be pushed around. If skipper/owner are planning any arrangements, which may affect the scientific plan, they must discuss this well in advance with scientists on board and/or in charge.

  1. Boat must be sufficiently big (not smaller than Southern Fighter and other boats of that class; preferably bigger) – i.e 18m +.
  2. Scientists must have their own accommodation (i.e. not with the crew)
  3. There must be a place to safely store bins and equipment necessary to do research, collect samples etc. This may be bulky at times – tenderers must be prepared for this.
  4. Scientists must have someplace to work, according to circumstances. The skipper must be prepared to provide them with some sheltered place (in the case of bad weather) to enable them to write down/enter data during analysis.
  5. Boat should have a toilet providing at least basic privacy.
  6. Boat should have at least basic ablution facilities. Biological analysis and working with chemicals requires cleanliness and thorough washing after the work.
  7. Acceptable food should be provided during the course of the trip.
  8. Please note that the vessel may be required to follow acoustically tagged squid overnight for a couple of nights.

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The core focus of SASMIA is to provide a two-way communication channel between government and the industry, and to fund squid resource research.
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